Employment Contract Extension Letter Sample: Tips and Examples
An employment contract extension letter is a written request from an employer to an employee, asking them to continue their employment beyond the original contract`s expiration. It is a formal document that outlines the terms and the duration of the contract extension. In this article, we will provide you with some tips and examples on how to write an employment contract extension letter.
Tips on Writing an Employment Contract Extension Letter
1. Be Clear and Concise: The letter should be clear, concise, and to the point. You should state the purpose of the letter in the opening paragraph and provide all the necessary details in a straightforward manner.
2. Use the Correct Tone: The tone of the letter should be professional, courteous, and respectful. You should thank the employee for their service and express your wish to continue working with them.
3. Clarify the Terms: The letter should spell out the terms of the contract extension, including the duration, start and end date, salary, and benefits. It should also state any changes that will be made to the original contract.
4. Provide Contact Information: The letter should provide contact information for the employer and the employee, including phone numbers, email addresses, and mailing addresses. This will help both parties stay in touch and communicate effectively.
5. Proofread and Edit: Before sending the letter, make sure to proofread it for any spelling, grammar, or syntax errors. You should also edit it for clarity, consistency, and accuracy.
Examples of Employment Contract Extension Letter
Here are some examples of employment contract extension letters that you can use as a guide:
Example 1:
Dear [employee name],
I am pleased to offer you an extension of your employment contract as [position] at [company name]. Your hard work and dedication to the company have been invaluable, and I am confident that you will continue to make significant contributions to our team.
The extension of your contract will begin on [start date] and end on [end date]. During this time, your salary and benefits will remain the same as outlined in your original contract. However, we have added [benefit or change in the contract] to your current contract.
Please let me know if you have any questions or concerns regarding this contract extension. I look forward to continuing our successful working relationship.
Sincerely,
[Your name]
Example 2:
Dear [employee name],
I am writing to request an extension of your employment contract at [company name]. Your contributions to the company have been outstanding, and we value your expertise and dedication.
The extension of your contract will begin on [start date] and end on [end date]. During this time, your salary will be increased by [amount] and [specific benefit or change in the contract] will be added to your current contract.
If you accept this extension, please sign and return the enclosed copy of the letter by [due date].
Thank you for your hard work and commitment to [company name]. We look forward to continuing our successful working relationship.
Sincerely,
[Your name]
Conclusion
Writing an employment contract extension letter can be a straightforward task if you follow the tips and examples outlined in this article. Remember to be clear, concise, and courteous, and to provide all the necessary details and contact information. A well-written contract extension letter can help maintain a positive and productive working relationship between you and your employee.
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